Templates / PPE Issue Register
PPE Issue Register
A register for logging every item of protective equipment issued to each worker, including size, issue date and the EN standard the item meets.
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A register template for tracking PPE issued to each worker.
About this template
The PPE Issue Register is designed to be quick to complete and easy to adapt to your own workplace. Start from the template rather than a blank page, tailor the hazards, controls and responsibilities to your site, and keep a completed copy on file as evidence that the right checks were made.
How it links to the standards
The equipment and controls this template asks you to record are governed by published standards that define what each item must withstand and how it is tested. These are the ones that apply most directly:
- EN ISO 13688 — general requirements for protective clothing
- EN 397 — industrial safety helmets
- EN 166 — eye protection
- EN 388 — gloves against mechanical risks
The full EN standards library covers every standard referenced across SafetyOrbit.
Related guidance
Filling the template in is easier when you know the reasoning behind each control. These notes cover the practical detail:
- Tips and Tricks — the full technique-note library for this kind of work
The register logs size, issue date and the standard each item meets.
Frequently asked questions
What does the PPE Issue Register cover?
Logging every item of protective equipment issued to each worker, including size, issue date and the EN standard the item meets.
Why record the specific EN standard an issued item meets?
It creates a verifiable record that the correct level of protection, not just any similar-looking item, was actually issued for the hazard the worker faces.
Why does the register track issue date?
Issue date lets you calculate when replacement is due based on the manufacturer's stated service life, without having to rely on memory.
Who should maintain the PPE Issue Register?
Whoever is responsible for procuring and distributing PPE on site, since they are best placed to keep the record current as equipment is issued or replaced.