Templates / PPE Inspection Checklist
PPE Inspection Checklist
A recurring inspection sheet for protective equipment, prompting a pass or fail against condition, expiry and damage for each item.
Download the template
The PDF is free once you have an account. The editable Word file is included too, so you can adapt and issue it under your own document control.
Every template is a starting point, not a finished document. Replace the headings and fields with your own project detail before you issue it.
A general inspection checklist template for personal protective equipment.
About this template
The PPE Inspection Checklist is designed to be quick to complete and easy to adapt to your own workplace. Start from the template rather than a blank page, tailor the hazards, controls and responsibilities to your site, and keep a completed copy on file as evidence that the right checks were made.
How it links to the standards
The equipment and controls this template asks you to record are governed by published standards that define what each item must withstand and how it is tested. These are the ones that apply most directly:
- EN ISO 13688 — general requirements for protective clothing
- EN 397 — industrial safety helmets
- EN 361 — full body harnesses
- EN 166 — eye protection
The full EN standards library covers every standard referenced across SafetyOrbit.
Related guidance
Filling the template in is easier when you know the reasoning behind each control. These notes cover the practical detail:
- Tips and Tricks — the full technique-note library for this kind of work
A clear pass or fail decision is recorded for each item.
Frequently asked questions
What does the PPE Inspection Checklist cover?
A recurring inspection sheet for protective equipment, prompting a pass or fail against condition, expiry and damage for each item.
Why record a pass or fail rather than just noting general condition?
A clear pass or fail decision forces an explicit judgement on whether the item is safe to keep using, rather than leaving it as a vague note that could be interpreted either way later.
Does this checklist cover expiry dates as well as physical damage?
Yes, PPE can fail an inspection either through visible damage or through simply being past its stated service life, so both need to be checked.
How does this checklist relate to the PPE Issue Register?
The Issue Register tracks what was given to whom and when, while this checklist tracks the ongoing condition of that issued equipment over time – the two are usually used together.