Templates

A complete library of ready-to-use safety templates covering risk assessments, permits, inspections, incident reporting and more. Each template is built to be quick to complete, easy to adapt to your own site, and aligned with the EN standards referenced throughout SafetyOrbit. Select any template below to read what it covers.

All templates

Risk Assessment Form — A structured general-purpose risk assessment form that walks you from hazard identification through likelihood, severity and control measures, with space to record residual risk and review dates.

Method Statement Template — A safe system of work template that documents the sequence of a task, the hazards at each step, and the controls and PPE required, ready to brief to your team.

Toolbox Talk Record — A one-page toolbox talk record capturing the topic, date, presenter and attendee signatures so you can prove the briefing happened.

PPE Issue Register — A register for logging every item of protective equipment issued to each worker, including size, issue date and the EN standard the item meets.

PPE Inspection Checklist — A recurring inspection sheet for protective equipment, prompting a pass or fail against condition, expiry and damage for each item.

Harness Pre-Use Inspection — A dedicated fall-arrest harness pre-use inspection form covering webbing, stitching, buckles and D-rings in line with EN 361.

Fall Protection Rescue Plan — A template for planning suspension rescue after a fall, covering roles, equipment, and the time-critical steps to reach a suspended worker.

Permit to Work — A general permit-to-work form for high-risk tasks, with authorisation, isolation, precautions and hand-back sections.

Confined Space Entry Permit — A confined space entry permit covering atmosphere testing, ventilation, standby personnel and emergency arrangements.

Hot Work Permit — A hot work permit template covering fire watch, extinguisher provision and post-work checks for welding, cutting and grinding.

Working at Height Checklist — A pre-task checklist for working at height, prompting access equipment checks, edge protection and anchor point verification.

Scaffold Inspection Record — A scaffold inspection log recording weekly and post-alteration checks, tags and the inspector responsible.

Ladder Inspection Log — A simple recurring log for inspecting ladders and stepladders before use and at set intervals.

Manual Handling Assessment — A manual handling risk assessment based on the task, individual, load and environment approach.

COSHH Assessment Form — A hazardous substance assessment form aligned to safety data sheets, capturing exposure routes and control measures.

Chemical Spill Response Plan — A response plan template for chemical spills, covering containment, PPE, notification and disposal.

Noise Exposure Assessment — A noise exposure assessment recording measured levels, daily exposure and hearing protection selection.

Vibration (HAVS) Exposure Log — A hand-arm vibration exposure log tracking tool trigger times against daily exposure limits.

Respirator Fit Test Record — A face-fit test record capturing the wearer, mask model, test method and pass or fail result.

Glove Selection Matrix — A hand-protection selection matrix matching chemicals and mechanical hazards to glove materials and EN standards.

Incident Report Form — An incident and injury report form capturing what happened, immediate actions and contributing factors.

Near Miss Report Card — A short near-miss reporting card designed to make it quick and blame-free to raise a concern.

Accident Investigation Report — A structured accident investigation template using root-cause analysis to prevent recurrence.

Fire Risk Assessment — A fire risk assessment template covering ignition sources, fuel, people at risk and existing precautions.

Emergency Evacuation Plan — A workplace evacuation plan template covering routes, assembly points, roll call and responsible people.

First Aid Needs Assessment — A first-aid provision assessment sizing the number of first aiders and kit to the workplace and its hazards.

Site Induction Checklist — A new-starter and visitor induction checklist covering site rules, hazards, welfare and emergency arrangements.

Training Matrix — A team training matrix tracking who holds which competencies and when refreshers are due.

Contractor Approval Form — A contractor pre-qualification form checking insurance, method statements and safety record before work begins.

Lone Working Assessment — A lone-working risk assessment template covering communication, check-in arrangements and escalation.

Machinery Guarding Checklist — A machine safety checklist covering guarding, interlocks and emergency stops against ISO 12100 principles.

LOTO Procedure Sheet — A lockout-tagout procedure sheet documenting isolation points and verification for a specific machine.

Electrical Safety Inspection — An electrical inspection log for portable appliances and fixed installations with test dates and results.

Vehicle & Plant Checklist — A pre-use inspection checklist for vehicles and mobile plant covering brakes, lights, tyres and fluids.

Traffic Management Plan — A site traffic management plan template separating pedestrians and vehicles with routes and signage.

Welfare Facilities Checklist — A checklist confirming provision of toilets, washing, rest and drinking water appropriate to the workforce.

Display Screen Assessment — A DSE workstation assessment covering screen, chair, desk and environment for office and hybrid workers.

Heat Stress Assessment — A heat stress risk assessment for hot environments covering hydration, rest breaks and clothing.

Cold Work Assessment — A cold-environment risk assessment covering thermal clothing, exposure limits and warming arrangements.

Safety Audit Checklist — A general safety audit checklist for a periodic walk-round, scoring housekeeping, PPE, and documentation.

Looking for the standards behind these templates? Browse the full EN standards library, or head back to the free tools and calculators.